A program for viewing text documents on a computer. Free office programs for Windows

Programs for typing text in Russian are collected in this section. All programs can be downloaded for free with activation keys.

EmEditor is a program created for editing texts. The application is small but very functional. You can download the utility for free on this website. The main advantage of this utility is high speed process. To this day, this application is the fastest text converter and is very popular among programmers, IT specialists and website developers. But thanks to its huge range of functions, the program is also used by ordinary people. Download for free EmEditor Professional 18.8.0 Russian version + crack Download for free…

Word 2013 is a text editor that allows you to work with images, videos and other information. This is the most successful product from Microsoft. Many users use the program to work with office documents. Developers regularly improve office suite. This version has a rather attractive interface that has become more functional. Installing Word 2013 may take some time because there are many different tools included in the program. Download for free Microsoft Word 2013 x64 activated Download free Microsoft Word…

Manufacturer: Microsoft. previous version– Microsoft Word 2013. The developers assure that a new version Word – not an updated version old program. It was written completely from scratch. The program works properly on OS: Windows 10,8,7 and Mac OS. Before it was officially introduced, users could install trial version To appreciate the benefits of the new product, it did not require Word 2016 activation. From the date of release, for a year, every...

The most popular text editor is Microsoft Word. Users from all over the world loved the 2010 version of this application. This is exactly the kind of text editor that will help you create documents with the ease of a professional. You can download this program without any problems. On the Internet you can find special sites where you will find keys to Word 2010. Using this program, you can not only create a new document, but also edit existing ones using modern tools...

FontLab Studio is a professional font software product designed for design and typography. The program is compatible with the most popular fonts. Its interface is quite simple and does not have any aesthetic appeal, but it is very easy to work with. The software allows you to open a font in a specific folder, system fonts, and can also view all PC data and find all the fonts that are on the device. Download FontLab Studio 6.1.3 for free Password for all archives: 1progs…

PSPad is a program that represents free editor text format. It is simply irreplaceable if you need to work using simple text. The editor has the richest features for the formatting process. If you need to create a web page, then the program is ready to provide unique tools, allowing you to save time. For any option, there is a function that will allow you to create and create, to approach the task with a creative approach. Download for free PSPad 5.0.1 Build 310 in Russian Password for everyone...

Evernote is a widely used, in-demand application for creating and editing notes. You can download the Russian version of the program for free on this page. With Evernote for Windows 10, 7, 8, XP, you won't forget anything - the service will remind you of both minor details and the most important events. Since all records are saved on the server, you can view and change them from any device. The only important thing is that the application is installed on it, and...

FontCreator is an application with which you can develop your own unique font to work with graphic programs. You can download it in Russian + activation code on this website. This utility can even recreate handwritten font by scanning into digital format. However, the easiest option for developing a font is to format an earlier one. Download FontCreator 11.5.0.2430 for free + activation code Password for all archives: 1progs To create a new font, you need…

Today, imagine working with documents of any direction and level of complexity without using computer tools processing information is simply impossible. The era of typewriters is a thing of the past. In most cases, if you do not take specific information or calculations, it is texts that need to be processed. Let's look at the most popular and widespread free programs for working with certain types of documents. Let us pay special attention to the test files.

Programs for working with documents: an overview

As is known, the majority of users computer systems Based on Windows OS, they prefer to work with the standard MS Office application package, which contains programs for almost all occasions.

However, nowadays you can find a lot of alternative developments, which also provide programs for working with documents of any type, which in their own way functionality are not inferior to the MS Office package, and in some cases even surpass it.

Any package, regardless of the developer, contains applications that allow you to create, view and edit text files, spreadsheets, databases, as well as process graphic objects or even multimedia.

Office suite from Microsoft

First, let's look at the well-known office suite from Microsoft. It is considered universal, since programs for processing documents used in business are most widely represented here.

It is not surprising that many developers did not reinvent the wheel and simply copied most applications, including their analogues in their own packages. MS Office itself contains several main applications, among which Word, Excel and Access are most often used.

If we talk specifically about text documents, Word is the progenitor of the DOC/DOCX format, which today is supported by almost all third-party packages. However, the developers of this also did not stand aside and over time introduced into their editor the ability to work with different types of standard formats, which other developers use by default.

After all, if you look, for example, at the possibilities of opening or saving a text document, here you can even find support PDF files. But more on that later.

In fact, Office itself can be downloaded and installed completely free of charge; the only thing you need is a product activation key. This doesn’t stop anyone, because it can be done using a small utility called KMS Activator. Other free packages do not have this mandatory activation or registration requirement.

Alternative developments

At the dawn of the development of office programs, MS Office occupied a leading position, since its creators were able to include in a single set of programs for working with documents completely different types, which made it possible to create a tool for working with them, as they say now, of the “all-in-one” standard.

However, it turned out to be impossible to maintain leadership for too long, since quite serious competitors appeared on the market. First, the Lotus Pro package became such, and a little later another serious development appeared called Open Office. By the way, many experts call this particular package not only a direct competitor to Microsoft, but also draw users’ attention to the fact that it contains some additional tools, which standard MS Office does not have.

The simplest text editors

But let’s focus on text files, which are the most common in document management today. For viewing and information, the most simple, as it seems to many, applications can be used, like Notepad, which is included in the standard Windows set. Yes, indeed, in Notepad you can work exclusively with text, similar to how it was in Norton Commander under DOS systems. Everything here is almost the same, only Notepad has a graphical shell. It goes without saying that there is no need to talk about any text formatting, design or inserting additional objects.

But few people know that it is Notepad and programs for working with text-type documents, similar to it, that support the syntax of most programming languages known today, which is why programmers and application developers prefer to work with such editors.

Standard programs for working with Word documents

Now a few words about its analogues. Let's consider an example when the user has a “clean” system on his computer. If anyone doesn’t know, the original Windows package does not include the office suite; it must be installed separately. Therefore, many do not even realize that the system contains free program to work with Word documents(it is “built into” the system).

We are talking about the WordPad (Viewer) application. It can open and view Word files, but there are no special options for editing the document. Inconvenient, of course, but better than nothing.

However, if you don’t have Word, you can open such a text file in another way. Adobe Reader, Acrobat or Acrobat Reader will help with this. Any such program for working with text documents containing graphics allows you to open files of almost any text format or import their contents. Depending on the type of application, editing options vary, but even if there is no such tool, you can view the files in any case.

Conclusion

Of course, it is simply impossible to consider all office-type applications. However, even regarding Word documents or text files, it can be noted that working with them can be quite simple. If you really don’t have anything at hand, you can view these types of files even using the most common web browsers, not to mention saving them with the ability to edit them in cloud services. By the way, many of them make it possible to simultaneously make changes that are automatically displayed for all users, in this moment connected to a remote editor on the server.

It may seem that printing documents is a simple process that does not require additional programs, because everything necessary for printing is available in any text editor. In fact, the possibilities of transferring text to paper can be significantly expanded with the help of additional software. This article will describe 10 such programs.

FinePrint is a small program that is installed on your computer as a printer driver. You can use it to print a document in the form of a book, booklet, or brochure. Its settings allow you to slightly reduce ink consumption when printing and set a custom paper size. The only drawback is that FinePrint is distributed for a fee.

pdfFactory Pro

pdfFactory Pro is also integrated into the system under the guise of a printer driver, the main task of which is to quickly convert a text file into PDF format. It allows you to set a password on a document and protect it from copying or editing. pdfFactory Pro is distributed for a fee and to obtain a full list of features you will have to purchase a product key.

Print Conductor

Print Conductor is a separate program that solves the problem of simultaneously printing a large number of different documents. Its main function is the ability to create a print queue, while it is capable of transferring absolutely any text or graphic file to paper. This makes Print Conductor stand out from the rest as it supports 50 different formats. Another feature is that the version for personal use is completely free.

GreenCloud Printer

GreenCloud Printer is an ideal option for those who are trying their best to save on consumables. There is everything here to reduce the consumption of ink and paper when printing. In addition to this, the program keeps statistics of saved materials, provides the ability to save a document in PDF or export to and. The only drawback is the paid license.

priPrinter

priPrinter is an excellent program for those who need to print an image in color. It contains a huge number of tools for working with pictures and a built-in printer driver, with which the user can see what printing on paper will look like. priPrinter has one drawback that it has in common with the programs described above - it is a paid license, and the free version has significantly limited functionality.

CanoScan Toolbox

CanoScan Toolbox is a program that is specially designed for Canon scanners CanoScan and CanoScan LiDE series. With its help, the functionality of such devices is greatly increased. There are two templates for scanning documents, the ability to convert to PDF format, scanning with text recognition, quick copying and printing, and much more.

PRINTING BY BOOK

PRINT BY BOOK is an unofficial plugin that installs directly into . It allows you to quickly create a book version from a document created in a text editor and print it. Compared to other programs of this type, PRINT BY BOOK is the most convenient to use. Moreover, she has additional settings headers and footers. Distributed completely free of charge.

Book Printer

Book Printer is another program that allows you to print a book version of a text document. If we compare it with other similar programs, it is worth noting that it only prints on A5 sheets. She creates books that are convenient to take with you on trips.

SSC Service Utility

SSC Service Utility can be called one of the best programs, which is intended exclusively for inkjet printers Epson company. It is compatible with a huge list of such devices and allows you to constantly monitor the condition of cartridges, configure them, clean the PG, perform automatic actions to safely replace cartridges, and much more.

WordPage

WordPage is an easy-to-use utility that is designed to quickly calculate the print queue of sheets for the purpose of creating a book. She can also split one text into several books if necessary. If you compare it with other similar software, WordPage provides the least number of options for printing books.

This article describes programs that can greatly expand the printing capabilities of text editors. Each of them is created for a specific purpose or for specific devices, so it would be useful to combine their work. This will make it possible to overcome the disadvantage of one program with the advantage of another, which will significantly improve print quality and save on consumables.

Software packages for working with text, spreadsheets, presentations and databases, integrated into a single complex.

Today, most PC users have at their disposal a printer that can be used to print not only text, but also a variety of booklets, brochures, and illustrations. And this is exactly what printing programs are designed for. This category of software is divided into two groups: design packages and printer utilities. Design packages allow the user to quickly and easily create a variety of projects, ranging from ordinary calendars and postcards to impressively designed brochures. Typically, such programs contain a wide range of templates that allow you to solve the above problems. But if the built-in tools are not enough for the user, he can easily create his own template. Printer utilities are used by users who are satisfied with the capabilities of the standard application where they are used to working. Software products in this category work as virtual printer drivers, intercepting pages sent for printing, which it rebuilds in accordance with the settings made. As a result, the processed data is not printed in the usual way, but in the form of brochures, double-sided booklets, postcards or some other product.

Many programs have been developed that work with the PDF format. The simplest of these programs view and create new PDF documents, and can also convert document content to another format or vice versa. There are programs that allow you to edit and add text, objects, images, seals, and links to a PDF document. Some programs have the ability to split and merge documents of this format, extract individual pages and objects from it. Using more professional programs, you can add watermarks, logos and footers. Many have the ability to batch process large numbers of documents. Professional PDF programs allow you to create forms. After this, you can provide them to clients to fill out. Many programs have digital rights management features. Digital rights in such programs allow you to prohibit the extraction of text and pictures from a PDF document, as well as prohibit printing. Server programs are also available for the PDF format. In such applications, you can create documents on the server side. And look this document it is possible even from the client’s machine on which there is no full version Acrobat applications.

Working with documents takes a lot of time from users, especially office workers. But there are many programs that can significantly optimize manual labor when working with documents by automating some processes. Many of these solutions are easy to use, very convenient and inexpensive, and therefore available to a wide range of users. Such programs will be discussed in this article.

Document organization

Users who have to deal with a large number of electronic documents are well aware of the situation when, even despite a strict system of catalogs and subdirectories, it takes a lot of time to find the right document. One of the options for solving this problem is to use a special cataloging program, the main task of which is to organize and sort data, which ultimately ensures a quick search for the necessary information. There are a huge variety of such catalogers on the market, and all of them are focused on cataloging either disks, folders and files, or some highly specialized information (movies, coins, stamps, etc.). Any universal cataloger that allows you to catalog folders and files of different types is suitable for cataloging documents. The best among such solutions is the WhereIsIt package (http://www.whereisit-soft.com/), but it is quite expensive, and its capabilities are clearly redundant for many users. For most people, using the WinCatalog Standard package will be sufficient.

Another way is to combine related documents into complex hierarchically structured documents stored inside data files corresponding to these structures. In such structured documents it is much more convenient to navigate and find necessary information thanks to both structuring and advanced search capabilities within the document. In addition, such structuring allows you to perform external searches and search for documents based on fragments of the text included in them. For example, the Maple package is designed for creating hierarchically structured documents.

WinCatalog Standard

Developer: WinCatalog.com

Distribution size: 1.62 MB

Work under control: Windows 95/98/2000/Me/NT 4.0/XP

Distribution method: http://www.wincatalog.com/ru/download/wincatalogs10ru.exe)

Price: 200 rub.

WinCatalog Standard is an easy-to-use multifunctional cataloger with a clear Russian-language interface (Fig. 1). The package allows you to catalog data from any storage media that can be connected to a computer: floppy disks, hard and network drives, regular CDs and audio disks, Zip disks, etc. With its help, you can sort and organize any folders and files, regardless of their location. You can enter data into the catalog either manually (directly into virtual folders) or by scanning disks (including Zip archives located there) - in this case, it is better to then sort the folders and files extracted from the disks for ease of orientation. virtual folders, which, thanks to the support for drag & drop operations, will not take much time.

Rice. 1. WinCatalog Standard interface

General catalog management is easy and convenient. Dividing the data into thematic folders greatly simplifies orientation, and the placement of folders and their nested elements can be easily changed by simply dragging and dropping. Advanced search (by name, comment, size and modification date; Fig. 2), supporting Boolean operations and the ability to select a specific folder for search, and also taking into account keywords (they can be prudently added to individual directory elements), allows you to quickly find required document, and find duplicates - remove duplicate elements from the collection. Exporting all or part of the documentation catalog to a CVS file makes it possible to process the data in another application (for example, MS Excel), and exporting to an HTML file is convenient for printing the catalog.

Rice. 2. Search documents in WinCatalog Standard

Maple 6.25

Developer: Crystal Office Systems

Distribution size: Maple - 5.3 MB, Maple Professional - 5.89 MB

Work under control: Windows (all versions)

Distribution method: shareware (30-day demo version: Maple - http://www.crystaloffice.com/maple.exe, Maple Professional - http://www.crystaloffice.com/maplepro.exe)

Price: Maple - $21.95, Maple Professional - $30.95

Maple is an easy-to-use document manager that allows you to combine diverse materials into hierarchical structures and ultimately obtain structured documents: business plans, reports, analytical notes, brochures, etc. In such hierarchical document trees, diverse information is presented more clearly, and finding any document is much easier than with standard cataloging. To view documents created in Maple, you need a special viewer, Maple Reader, which can be downloaded for free at: http://www.crystaloffice.com/mreader.exe (2.51 MB). The package has a user-friendly interface (Fig. 3) and is so easy to learn that even the lack of Russian localization of the program will not be an obstacle for most users, and therefore this solution can be recommended to the widest audience.

Rice. 3. Maple program interface

The manager is available in two versions: basic Maple and extended Maple Professional. Among the fundamental differences of the extended version is the presence of such additional functions as document search, grammar checking, file encryption and backup of hierarchical structures.

The basis of any document in Maple is a hierarchical tree of nodes, the level of nesting of subnodes in which, as well as their number, is unlimited. Each node represents a separate document containing not only text (typed directly, pasted from the clipboard, or imported from RTF, DOC, WRI, and HTML documents) but also tabular material, graphics, links to basic fragments of the final document or files, etc. When preparing documents, it is possible to use a standard set of functions for working with text: changing the font type and size, creating lists, formatting paragraphs, using styles, etc. Integration with MS Word allows you to use the spell checker built into MS Word to check grammar and search for synonyms not only on English, but also in Russian. Built-in redundancy system provides the ability to create compressed backup copies hierarchical documents (in ZIP and CAB formats). The built-in encryption wizard helps you encrypt sensitive documents using the Blowfish cryptographic algorithm. And the Finder search module allows you to quickly find the necessary documents by name fragment, author, comments, content (Fig. 4), etc.

Rice. 4. Search documents by content
in them the text in Maple

Quick access to documents

The technology of computer preparation of documents assumes that the created documents are subsequently used repeatedly. For example, when developing a new document, you may need one or two paragraphs from yesterday’s document, or the new document is generally a copy of the old one, but with changed variable information, etc.

Unfortunately, the user cannot always remember the name of an important document created the day before yesterday, and sometimes does not have the slightest idea of where to look for it. Of course, you need to give documents significant names and save them, adhering to clear cataloging, but, alas, it happens otherwise, due to haste, distracting calls, etc. As a result, searching for the required document can take a lot of precious time - after all, it is not at all a fact that you will be able to open it through the Windows list of links to the latest documents accessible through the Start menu. The fact is that this list:

limited to 15 documents - this means that the probability of including documents, for example, a week ago is practically zero;
does not allow you to locate a document if you remember part of the text, but forgot the file name;
does not include documents of the same name (but at the same time different) saved under the same name, but in different folders, which is relevant, for example, when working together over the document with the formation of several of its versions.

There is another problem - provided for in Windows list recent documents is one of the channels for leaking confidential data, since through it any user (including an attacker) can navigate the nature of the owner’s computer activity. Therefore, it is recommended to clean this list regularly, for example, using utilities for removing “junk” data from the disk. As a result, a seemingly paradoxical situation arises: if a user regularly destroys information about recently used documents for security purposes, then he is deprived of quick access to them, and otherwise he risks becoming a victim of attackers. However, there is a way out - you can use the specialized utility ActualDoc, which extends Windows features in terms of working with the latest documents.

If the required document was created a long time ago and therefore cannot appear in the list of recently opened documents (both built into Windows and in the ActualDoc list), then you will have to resort to searching for it. Another problem arises here - as a rule, the user does not remember the name of the document (as well as the date of its creation), but he knows which keywords appear in the text. This means that you need to search for a document by fragments of the text included in it - alas, although this task can be solved with built-in using Windows or, for example, Word, but very mediocre. And the point is not only that such a search is not entirely obvious and is performed slowly - sometimes you can live with this. What is more important is that not all files will be found - the morphological features of the Russian language will not be taken into account during the search, so files in which the searched words have a different case ending will remain unfound. At the same time, specialized search utilities such as “Snoop” (http://www.isleuthhound.com/ru/), Superior Search (http://superiorsearch.ru/), “Archivarius 3000” and Phoenix Search (http ://indexlab.net/), can quickly find the necessary documents regardless of their location. The most attractive among the mentioned solutions in terms of price/quality ratio seems to us to be the Archivarius 3000 package.

ActualDoc 3.5

Developer: Flexigen Software

Distribution size: Standard - 4.1 MB, Professional - 3.6 MB

Work under control: Windows 2000/XP/2003/Vista

Distribution method: Standard - freeware (http://www.flexigensoft.com/files/download/actualdoc-standard.exe), Professional - shareware (14-day demo version - http://www.flexigensoft.com/files/download/ actualdoc.exe)

Price: Standard - free, Professional - $19.95

ActualDoc is a recent document manager that remembers used documents and provides quick and secure access to them. The program is simple and intuitive, has a user-friendly interface with support for the Russian language (Fig. 5) and requires virtually no time to master, especially since it is accompanied by a comprehensive help system, and therefore can become an indispensable tool for both professionals and home users.

Rice. 5. ActualDoc program interface

ActualDoc keeps records of downloading an unlimited number of documents within a user-specified period (60 days by default), supports more than 40 file formats (text and graphic files, MS Office documents and HTML documents, PDF files, etc.) and allows you to quickly download any of them. Finding the required document in the program environment is not a problem. If the scroll of documents she has memorized is relatively small, then you can select the document directly from the list. Otherwise, it would be wiser to first limit the list of possible candidates by filtering it (filtering by time is possible). O interval, by extension and category) or search by document name (in general) or by a fragment of the text included in it (however, searching in Russian text is not always successful). There is another way to quickly open the desired document - through the built-in bookmarks (the same as in Internet Explorer; rice. 6), which can be assigned to individual frequently used documents and significantly speeds up access to them, since there is no need for searching. The selected document is available in the built-in viewer - for viewing, searching and copying, as well as in an external application - for editing and can be used for complete processing, selective copying of information from it, or for sending the document via e-mail. At the same time, the list of documents itself can be hidden from prying eyes and password protected- in this case, recently used files will not be displayed in the menu Start -> Documents.

Rice. 6. Opening a document via a bookmark
in ActualDoc

The package comes in two versions: the free basic Standard and the paid Professional. Possibilities free version do not allow you to view documents in built-in viewers, use the search function (as a result, you can only search for documents visually, viewing the full or filtered list), create custom categories and edit bookmarks.

Archivist 3000 (3.82)

Developer: Likasoft

Distribution size: 3 MB

Work under control: Windows 95/98/Me/NT/2000/XP/2003/Vista

Distribution method: shareware (30-day demo version - http://www.likasoft.com/download/arch3000-ru.exe)

Price: student license - 195 rubles, personal license - 295 rubles, commercial license - 900 rubles.

« Archivist 3000 is the optimal solution for quickly searching documents in 18 different languages (including Russian, English, German and French), aimed at a wide range of users. The program provides instant access to documents located on your hard drive, network and removable drives (CD, DVD, ZIP, etc.), and can work with all popular document types (PDF files, MS Office documents, text files, etc. .). It can search in archives (ZIP, RAR, etc.), in mail messages(Outlook, Outlook Express, The Bat!, etc.) and their attached files. In addition, it supports searching in Lotus Notes and Lotus Domino databases and in databases ICQ messages, Odigo IM and Miranda IM.

Along with the usual search by keyword or by typing keywords, the program supports an advanced search mode using logical functions and can search for documents not only by content, but also by file name, modification date, size, document type, encoding, etc. (Fig. 7). Thanks to full Unicode support, searches are performed correctly not only in documents in one language, but also in multilingual ones (for example, with text in Russian and German simultaneously). It is possible to remotely search for documents via the Internet with subsequent access to the found documents through any Internet browser, for example, Internet Explorer. Search results can be presented in excerpt mode, when the most significant (relevant) fragments of selected documents are displayed with highlighting of the found words, and in table mode, when brief information about documents (Fig. 8), by which they can be sorted.

Rice. 7. Search for documents in the Archivist 3000 environment

Rice. 8. Options for presenting search results
in "Archivarius 3000"

Filling out standard documents

Preparation of standard documents takes up a significant part of the time of those users who, as part of their duties, are involved in the preparation of various documentation in insurance companies, banks, notary offices, companies providing various types of services, etc. As a rule, such documents are created in the Word text editor based on initially developed basic documents, in which some variable information is simply replaced. There is nothing complicated about this, but with large volumes of documentation, errors are inevitable - you can, for example, accidentally enter data in the wrong place where it is supposed to be, or erase several words of the document, etc. Therefore, it is desirable that only those fields in which data must be entered are open for input, and all other text is blocked. The developers have provided the ability to create such documents in Word. It is enough to develop a series of templates for all standard documents used in the organization, for each template to prohibit changing permanent data (command Tools -> Set protection -> Prohibit any changes except entering data into form fields) and train users to create documents using templates. For standard documents, where there is relatively little variable information, such templates will be quite sufficient to significantly speed up the process of preparing documents and reduce the risk of errors.

However, in practice, many standard documents are used in which variable information takes up up to half the volume, and some of the variable data is repeated several times in one form or another (Fig. 9) - for example, full name. in different cases, words for entered dates or amounts, etc. In this case, using Word templates does not help much, since filling out documents even using templates will take a lot of time, because all variable data will have to be entered manually.

Rice. 9. Example of a document with a large volume
variable information

There is one more feature of the preparation of standard documents - often it is necessary to prepare not one document, but several at once (for example, to draw up a bank agreement on opening a depositary, three or four types of agreements are needed for signature). Thus, the same information has to be entered into different documents, which also takes a lot of time, and the likelihood of making an error increases accordingly. You can prepare such documents much faster using specialized applications designed to automate the process of preparing standard documents, such as AutoDoc or Blitz Document. These applications are also based on the use of templates, which, unlike ordinary Word templates, not only allow you to enter data into the fields provided for this (for which the user needs to fill out a set of forms with data), but are also able to transform the entered data in a programmed way, for example can replace numbers in words, declension of words and phrases according to grammatical cases, etc. As a result, the necessary documents are filled out quickly, and the number of errors that can be made is an order of magnitude less than when preparing them traditionally in Word. In addition, creating standard documents through specialized solutions is also attractive because all created documents are automatically cataloged and finding any of them in the future is not a problem, and the user is not required to know the intricacies of document preparation, because all legal nuances are already taken into account in the templates.

AutoDoc 1.2

Developer: EleWise

Distribution size: 6 MB

Work under control: Windows 2000/XP/2003

Distribution method: shareware (functionally limited demo version - http://www.auto-doc.ru/download/autodoc/AutoDoc_Demo.exe)

Price:"AvtoDoc-Personal" - 1980 rubles, "AvtoDoc-Server" - 2980 rubles, "AvtoDoc-Client" - 1490 rubles.

"AutoDoc" is a program that allows you to automate and speed up the process of filling out standard documents using documents created using MS Word templates and maintaining an archive of documents and records made using these templates. The process of generating new documents in it is extremely automated - just select the desired business scenario from the general list of scenarios (a business scenario means a customized template) and fill out the input form with the required data (Fig. 10). The created document can be viewed, saved, printed, or opened in Word for further editing.

Rice. 10. Creating a document using the “AutoDoc” script

The number of built-in scripts is small (Fig. 11), but can be expanded with custom scripts, the creation process of which is presented in detail and clearly in the help and is fully controlled by the wizard, and therefore is accessible to most users. Developing a new script involves performing five steps: entering the name of the script, creating a template, defining variables, setting up and testing the script and saving it for further editing (Fig. 12). At first glance, preparing a template may cause some difficulties, since it must be created manually in Word, and this requires knowledge of a scripting language. But in practice, everything is much simpler - it is enough to understand that variables are entered in curly brackets, and the $ sign is placed in front of them; all other text is printed in the usual way (Fig. 13). New templates can be created not only with clean slate, but also based on existing templates or ready-made documents - in the first case, you just need to change the settings of the script and test it with the changed settings, and in the second, open a ready-made document, replace the changing information with variables and indicate it to the program as a template. Variables can be of several types, including those that allow:

enter data into several fields at once: full name, passport data, organization details, etc.;
select a variable value from a set of values;
perform various operations and transformations: calculate the percentage of a number or VAT of an amount, convert a number into a string, enter the current date, etc.;
indicate a word or phrase in a certain case, etc.

Documents created according to AutoDoc business scenarios are saved in the form of clearly structured records, and therefore at any time you can find the desired document by filtering or searching, view it, print it, regenerate or delete it.

Rice. 11. “AutoDoc” window with a list of built-in groups
business scenarios

Rice. 12. Development of a new script in AutoDoc

Rice. 13. Example of template text in “AutoDoc”,
in which four variables appear: “number”,
“month”, “organization” and “full name”

The program is supplied in two versions: single-user - "AvtoDoc-Personal" and multi-user (network), represented by two modules - "AvtoDoc-Server" and "AvtoDoc-Client". In the single-user version, all system components are located on local computer, and in a multi-user database of scripts, templates and records is installed on the server, and on user computers only the client part is installed, which allows you to use all the AutoDoc materials stored on the server.

Blitz Document 3.4.1

Developer: BlitzSoft

Distribution size: 991 KB

Work under control: Windows NT/2000/XP/2003/Vista

Distribution method: shareware (functionally limited demo version - http://blitz-doc.ru/insblitz.exe)

Price: 500 rub.

Blitz Document is a compact program for automatically creating standard documents using script templates. It allows you to quickly generate documents based on built-in templates, the number of which is more than 30 (Fig. 14), or custom scripts that can be developed based on built-in templates or empty layouts. Creating a document using a ready-made script is extremely simple - just select the type of script and follow the instructions of the wizard, who will conscientiously guide the user through all stages of document preparation (Fig. 15). The finished document can be viewed, printed, edited in the built-in text editor (both variable and constant data can be corrected) or opened for editing in Word.

Rice. 14. List of built-in Blitz Document scripts

Rice. 15. Creating a scripted document
Blitz Document

The development of created templates is somewhat more complicated, but will also be within the capabilities of most users. True, mastering this feature will take some time, since, unfortunately, the reference information included with the program is designed for sufficiently trained users (it is very sparse and does not contain any illustrations or examples). Technically, creating a new template consists of two stages: selecting a built-in template or layout on the basis of which a new template will be developed, and sequential adjustment of the constant and variable data included in it (Fig. 16). Constant data is entered in its real form, but not directly into the text, but through dialog boxes. Variable information is also adjusted during the dialogue and is no longer entered directly, but is replaced by variables with wildcard labels, designed taking into account the scripting language used in the program. Scripts can not only display the text entered during document generation, but also change it using a system of data substitution or transformation commands. For example, it is provided:

Rice. 16. Development of a new template based on the layout
in Blitz Document

Declension of words and phrases according to grammatical cases;
converting numbers to strings;
converting calendar dates into strings;
carrying out any calculations used in legal and business documents;
changing the text depending on the value of the entered data, etc.

Documents created using Blitz Document are saved in structured journals - this allows you to quickly navigate through the documentation and almost instantly gain access to the necessary materials, for example, in order to print them. In addition, documents can be grouped into virtual files, which is convenient for quick access to materials related to a specific subject or object appearing in the database.

OCR text in scanned documents

Users who often have to convert paper documents (pages of a book, newspaper, magazine or fax) into an electronic editable format cannot do without a character recognition system, or OCR system (Optical Character Recognition), designed for automatic input texts of paper documents into a computer. Theoretically, you can use the FineReader program from ABBYY or CuneiForm from Cognitive Technologies - both are reliable in operation and have high recognition accuracy. But the FineReader package has a simplified and affordable version for home users, ABBYY FineReader 8.0 Home Edition, which makes it more attractive to a wider audience.

ABBYY FineReader 8.0

Developer: ABBYY Software

Distribution size: 40.5 MB

Work under control: Windows 98/Me/NT 4.0/2000/XP

Distribution method: shareware (there is no demo version of FineReader Home Edition, a functionally limited demo version of FineReader Professional Edition - http://www.abbyy.ru/download/?param=45793)

Price: FineReader Home Edition - 990 RUR, FineReader Professional Edition - 3750 RUR.

ABBYY FineReader is an ideal solution for recognizing documents in which not only the text, but also the design is recognized, which ensures accurate transmission of tables, pictures and text division into columns (Fig. 17). The program is easy to use, can recognize multilingual (179 languages are supported) and multi-page documents. It is possible to recognize the entire document or its individual pages. The result can be saved in one of the common formats: RTF, DOC, XLS, HTML, TXT or PDF. It is possible to save recognition results step by step to eliminate errors. Export of recognition results directly to Microsoft Word, Excel, Lotus Word Pro, Corel WordPerect and Adobe Acrobat has been implemented. The built-in spell checker (for 36 languages) will help speed up checking the result, and integration with Microsoft Word allows you to call the program directly from Word, without being distracted from working with the text.

Rice. 17. Result of document recognition
in ABBYY FineReader Home Edition

The program is presented in two versions: FineReader Home Edition, designed for beginners, and FineReader Professional Edition, aimed at professionals. The professional version allows you to manage recognition parameters (change the mode, perform recognition with training) and has a richer set of recognition functions (recognition of PDF files, texts captured with a digital camera, etc.). In addition, the Professional Edition provides more different saving formats, added the ability to recognize barcodes and quickly recognize screenshots using the Screenshot Reader utility.

Converting documents from PDF format

All technical documentation Available today in PDF format, which allows you to view documents using free utility Adobe Acrobat Reader. But quite often there is a need to use fragments of PDF files when preparing your own documents or editing materials in PDF format (for example, an article, contract, report, etc.). In the first case, you will need to extract fragments of text and/or images from PDF files (theoretically, this can be done using the built-in tools of Acrobat Reader, but with very mediocre results). In the second case, you will have to convert PDF documents into an editable format (for example, Word format) while maintaining the design original document, which is not even provided in Acrobat Reader. In such cases, special utilities will come to the rescue, of which the most attractive packages are ABBYY PDF Transformer and PDF2Word (http://www.toppdf.com/pdf2word/index.html). We will look at the first of them - although it is more expensive, it has a Russian-language interface and allows you to convert PDF files into several editable formats, and can correctly recognize not only English, but also Russian text.

ABBYY PDF Transformer 2.0

Developer: ABBYY Software

Distribution size: 52 MB

Work under control: Windows 2000 (SP2 or higher)/XP/Server 2003

Distribution method: shareware (15-day demo version - http://www.abbyy.ru/pdftransformer/?param=35957)

Price: 1490 rub.

ABBYY PDF Transformer - a utility for converting PDF documents into formats Microsoft documents Word (Fig. 18), Excel, as well as HTML and TXT files. The package has an intuitive interface and is very easy to use, so even novice users will be able to master it.

ABBYY PDF Transformer can convert any PDF files, including files without a text layer (such files are most often obtained from scanned documents and represent an image of text), and correctly processes PDF files containing any combination of supported languages (including Russian and English). The utility accurately preserves the design of the source document (pictures, tables, column layout, links) and allows you to manage conversion and saving options. For example, you can clearly define areas that should be perceived by the program as text or as an image (which is important for PDF files with complex design), save the finished document with the same design as in the original, or as a column of text (with or without pictures - optional) etc. If necessary, it is possible to selectively convert individual pages or even their fragments. In addition, ABBYY PDF Transformer can also perform reverse conversion, allowing you to create PDF files from Microsoft Word documents, Excel spreadsheets, PowerPoint presentations, Visio diagrams and HTML files, as well as from almost any application that supports printing a document (this is implemented through the PDF-XChange virtual printer for ABBYY PDF Transformer 2.0).