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Saving and opening documents in OpenOffice writer

Saving is used for repeated use of a document. Whenever you need to use a document in the future (and this is the most common case), the document is saved on permanent media, and it is assigned a unique name within the same directory, consisting of the name itself and an extension. The extension is assigned depending on the document type; you can use it to find out which program opens the file. For example, files with the extension XLS open OpenOffice.org Calc, and with the expansion SXW or DOC - OpenOffice.org Writer.

If the document is saved and does not require action, the button on the toolbar will be inactive.

When you save a document for the first time, a dialog will open where you need to enter a file name and, possibly, specify the document type (if you don’t like the default one).

The future or new file name is entered in the field File name; it can be entered indicating a relative or absolute path - the system will, as far as possible, supplement the name with possible options.

To go to a directory, do double click by directory name in the list. To make it more convenient to navigate through the catalogs, you can sort the list by clicking on one of the headings - for example, to sort by type, this is obviously Type; Clicking the same heading again means sorting in reverse order (indicated by an arrow).

The go up level button is used to go to the parent directory; if you press it for more than one second, a menu will appear that allows you to go up several levels at once.

The next button is used to create a new directory in the current one; You must enter the name of the new directory and confirm its creation.

The most right button used to go to the default directory for documents - you can configure it in the dialog: Tools->Options...->OpenOffice.org->Paths->Working Folder.

Option Automatic file name expansion used to set the extension according to the field File type.

If there is already a file with the same name in this directory, the system will warn you about it.

Depending on the format of the saved file, before saving it, the system may request additional data about the file, such as title, subject, keywords, comments, etc.

If you want to create a copy of a file with a different name or in a different format (for example , save file OpenOffice.org Writer in format MS Word) - select from the menu File paragraph Save as.... In this case, the same dialog will open as when you first saved the file.

If OpenOffice.org Writer crashed, the next time you start it you will be asked to try to restore the files that were edited.

In order to reduce the likelihood of losing edited files in case of failure, you can use the autosave option - it is available in the menu.

Printing a document

Often text and graphic documents need to be printed; for this in OpenOffice.org provided special team and utilities for setting up the printer.

The printer installation utility is launched with the command spaadmin in the installation directory OpenOffice.org; the procedure itself is not discussed here.

Printers are configured through the menu File->Print Options.., in which the printer is selected and its properties are set.

To quickly print to a printer, use a button with a stylized image of it on the toolbar - immediately after clicking on it, the document will be printed.

Sometimes you need to print a document to a printer other than the default one or with special settings. To do this, use the menu item File->Print... or keyboard shortcut Control+P; in the dialog that opens, select the printer to which you will print and, by clicking on the button Properties, set its properties.

Perhaps, before printing, you would like to see on the screen how the document will look on paper. To do this, you can use the menu item Fial->Page view in print. The document will be uneditable and tools for setting viewing properties will appear in the toolbar.

The first four tools are used to navigate through the pages being viewed: the first and second move one page to the left or right, respectively; the third and fourth tools are used to view the beginning and end of the document.

Next are the tools for setting the number of viewing pages on one screen: two/four pages and calling the viewing settings dialog, in which you can specify the required number of rows and columns into which the screen will be divided.

Next are tools for viewing the document in full screen and printing the view. A button for full-screen viewing of a document removes menus, toolbars, scroll bars and leaves only the viewing panel. The next two buttons allow you to print the document and set viewing options, respectively.

The last tool on this toolbar is used to return the editor to normal operation.

Toolbars

Toolbars provide quick access to frequently used functions OpenOffice.org Writer - such as font properties, paragraph format, working with a file, inserting various elements etc. Some examples of working with toolbars have already been discussed above. Toolbars are located on the left and top; buttons with pictures represent tools, some of which have menus; on such instruments there is a small green arrow, when you press it for a long time (more than one second) it appears.

The user can customize the toolbar himself, adding and removing individual tools and entire groups. Right-clicking on a toolbar brings up a menu where the first section shows toolbars that can be made visible or invisible.

When you click on a specific toolbar in a menu Show buttons There will be tools that can be made visible on this toolbar or hidden.

Menu item Configurations... opens a dialog in which you can customize toolbars, add or remove a panel. Here you can save or load a previously saved toolbar.

Menu item Settings... opens the tool settings dialog - all functions are located here OpenOffice.org Writer, which can be added to the toolbar.

The dialogue is divided into areas; area for tools Symbols. To add a tool to the toolbar, drag the tool onto the toolbar with the mouse; To remove a tool from the toolbar, simply remove it from the toolbar while the toolbar configuration dialog is open.

The next area allows you to select the category of tools and the tool itself by name.

Button Symbols... is intended for assigning an icon to the selected tool - it must be selected in the dialog that opens and confirm the choice.

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2. General information about the Writer editor

Launch word processor Writer can be produced:

• by clicking on the OpenOffice.orgWriter icon
• from the Start menu (in the operating room Windows environment), Programs section – OpenOffice.org

Launch Writer.

General view of the Writer working window

3.Creating, opening, saving a document

3.1. Creating a new document

You can create a blank document in Writer in several ways:

• By pressing the Control+N keys (hereinafter the “+” sign means pressing the keys simultaneously). If you are already working with open document, That new document appears in a new window.

• Selecting File / New / Text Document.
• Click on the "New" icon on the Standard toolbar.

3.2. Creating a document from a template

You can use templates to create a new document in Writer. Templates serve as the basis for a number of documents, ensuring they all have the same layout.

OpenOffice.org contains some ready-made templates, you can also add new ones to them and use them to create new documents.

Select the template, then click the Open button. A new document will be created using the formats defined in this template.

3.3. Opening a document

Opening an existing text file (text) when open editor Writer is produced

• By pressing Control+O
• Selecting File/Open/file name.

• Click on the "Open" icon on the toolbar

The file name is selected from the contents of the corresponding folder.

3.4. Saving a document

To save a file

• under the same name, enter the command File / Save,
• under the new name File / Save As... / File name.

OpenOffice uses its own data storage format (.ODT) to save documents.

If you might need to share your documents with other authors who do not use OpenOffice.org but work with Microsoft program Word, you can save documents in Word format.

In addition, it is provided automatic saving contents of the document.

To change the document autosave settings, go to the menu item Tools/Options/Downloads and saving/General and select the interval at which your document will be autosave.

4. Viewing modes

There are 2 types of displaying text on the screen: “Print Layout” and Web Page Mode,” but the “Print Layout” mode (a view prepared for printing) is usually used; switching between modes is called by the View / Print Layout command.

5. Toolbars

The buttons on the toolbars (below the Menu bar) duplicate the menu bar commands.

A list of all panels is called up using the View / Toolbars command. The icon marks those panels that are called up for work. The most commonly used panels are Standard, Formatting, and Table.

Click on the View/Status Bar menu to activate the status bar on your working window. This panel will allow you to see the number of pages in your document, text formatting style, and scale bar.

Horizontal and vertical coordinate rulers are displayed on the screen using the View / Ruler command.

The document display size can be changed using the View / Scale command or the Scale button on the Standard toolbar.

5. Page formatting

The margins and size of the text part of the page are set in the Format / Page / Page menu.

Here the width and height of the sheet are set (standard sheet is A4 format), the orientation of the sheet is determined (portrait - vertical or landscape - horizontal), the presence and size of headers and footers, and the number of columns for writing text. In the Margins section, indents from the edges of the sheet are determined (top, bottom, right, left). After installation, the page parameters are fixed by pressing the OK button.

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Saving is used for repeated use of a document. Whenever you need to use a document in the future (and this is the most common case), the document is saved on permanent media, and it is assigned a unique name within the same directory, consisting of the name itself and an extension. The extension is assigned depending on the document type; you can use it to find out which program opens the file. For example, files with the extension XLS open OpenOffice.org Calc, and with the expansion SXW or DOC - OpenOffice.org Writer.

If the document is saved and does not require action, the button on the toolbar will be inactive.

When you save a document for the first time, a dialog will open where you need to enter a file name and, possibly, specify the document type (if you don’t like the default one).

The future or new file name is entered in the field File name; it can be entered indicating a relative or absolute path - the system will, as far as possible, supplement the name with possible options.

To go to a directory, double-click on the directory name in the list. To make it more convenient to navigate through the catalogs, you can sort the list by clicking on one of the headings - for example, to sort by type, this is obviously Type; Clicking the same heading again means sorting in reverse order (indicated by an arrow).

The go up level button is used to go to the parent directory; if you press it for more than one second, a menu will appear that allows you to go up several levels at once.

The next button is used to create a new directory in the current one; You must enter the name of the new directory and confirm its creation.

The rightmost button is used to go to the default directory for documents - you can configure it in the dialog: Tools->Options...->OpenOffice.org->Paths->Working Folder.

Option Automatic file name expansion used to set the extension according to the field File type.

If there is already a file with the same name in this directory, the system will warn you about it.

Depending on the format of the file being saved, the system may request additional data about the file, such as title, subject, keywords, comments, etc., before saving it.

If you want to create a copy of a file with a different name or in a different format (for example, save the file OpenOffice.org Writer in format MS Word) - select from the menu File paragraph Save as.... In this case, the same dialog will open as when you first saved the file.

If OpenOffice.org Writer crashed, the next time you start it you will be asked to try to restore the files that were edited.

In order to reduce the likelihood of losing edited files in case of failure, you can use the autosave option - it is available in the menu.

As soon as you launch OpenOffice Writer, by default a program window with a white sheet will open for you to enter the actual text.
The window consists of a menu bar (contains the items File, Edit, View, Insert, etc.), then there is a toolbar, which contains buttons that allow you to save, print, etc., followed by a formatting bar.

If you need to show or hide the control panel, then go to the menu View - Toolbars. Active panels will be marked next to their name.

If you need to display rulers, then you need to go to the View - Ruler menu. In order to configure the display of a horizontal and/or vertical ruler, go to the menu Tools - Options - OpenOffice Writer - View and check the box in the desired item.

Creating a new document.

1. Click the “Create” button on the toolbar at the top.
2. Press Ctrl+N
3. Go to the menu File - New - Text Document.

With any of the above methods, a new document will be created in a new window.

Opening an existing document.

Possible in the following ways:

1. menu File - Open.
2. Press Ctrl+O
3. Standing on a file in a folder, double-click on it.
4. Click the “Open” button on the toolbar.

Saving the document.

1. Click File-Save
2. Press Ctrl+S
3. Click the “Save” button on the toolbar.

When saving a document, there is one very important nuance: by default - if you have not reconfigured OpenOffice - saving occurs in the OpenOffice format - the file will be with odt extension. If you forward it to friends and they do not have OpenOffice installed on their computer, they will not be able to read it. Therefore, it is more convenient to save files in Ms Word 97-2003 format. Such files will open everywhere.

We set up saving in this format once - and work calmly!

To do this, go to the Tools - Options menu. On the left we find the item “Load / save” - General. In the "Default file format" section, in the "Always save as" field, select Word 97/2003/XP

Print the document.

If you want to quickly print the text you have typed, click on the “Print” button located on the standard toolbar. This will print to the default printer in Windows.

If you need to be able to select a printer or you need to print only some pages, then you go to the File -> Print menu (or press the Ctrl + P keys) and in the window that appears you can select the desired printer, enter the page numbers that need to be printed (if You need to print pages from 2 to 7, then indicate the numbers separated by a dash - for example, 2 to 7. If you need to print pages with numbers 2 and 7, then indicate their numbers separated by a comma). Select the required number of copies (by default, 1 copy is always printed).

On the Page Layout tab, you can print either even or odd pages separately. This may be required if you are printing on both sides - for example, a contract.

Saving a document in the formatPDF is a very convenient feature to use.

The PDF format is intended for viewing a document without the ability to edit it. Microsoft Word does not contain such a useful feature.

Open and closed file formats

As you know, documents can be in different formats, but which of them are open and which are closed, and what does this mean? For example, one of the existing plain text formats can be deciphered on every computer, without the need to use any special data about the internal structure of the document. All that is required is a coding table. This situation classifies the plain text format with a well-known encryption table as an open format.

As for closed-type files, an example would be files created in applications of a software package Microsoft Office. The format of such documents is the property of Microsoft Corporation, which means that information about the internal structure of the documents is not shared. Some information, of course, can be purchased for some money, which, however, does not prevent it from being incomplete, since the format is subject to change with each new version software package. This format of documents is classified as closed.

Most users understand that the most effective, and perhaps the only way to organize a free exchange of information, without any document compatibility problems, is to use open format documents. Such documents could be distributed over the Internet around the world without fear that other programs that someone uses would not be able to read them. this file. However, the situation today is by no means ideal. Many users of various software packages still use and send documents in closed formats via the Internet, for example, MS Office files. In the case where there is no firm certainty that such a package with the necessary editors is available on your opponent’s computer, you should not do this. The belief that Microsoft Office is installed by “most” of users, and sent documents “will be open to everyone” is wrong.

As for the free office analogue OpenOffice.org, its documents refer to open format files, which are officially characterized and enshrined in the standard. Such formats are workable when used by most programs. Such compatibility of programs and formats is determined to be very high level- states, together with corporations competent in this field with high authority, create and approve standards.

An excellent example of standardized formats are the www formats, which are selected by the World Wide Web Consortium, otherwise known as W3C. This format does not have official authority approved by any state, but thanks to this standard it is possible to create Internet pages that can be viewed from anywhere in the world. It was the W3C corporation that created the Internet format standard HTML pages. There are several versions of this standard, both HTML and XHTML, which is based on XML.

Open Office and Microsoft Office

First of all, it is worth saying that the Microdoft Office software package does not have the conversion ability that allows you to work with documents Open Office. This behavior does not entirely correspond to the global policy of establishing equal competition, in addition, when studying the MDSN Library, one can notice the fact that the team of Microsoft creators is not at all aware of the existence of Open Office, which, of course, forces us to draw certain conclusions.

To work in Microsoft Office with documents from Open Office, there is no more simple way, how to initially save documents in MSO format in OOo. This function can be made automatic using the commands "Tools" - "Options" - "Load/Save" - ​​"General" - "Default file format" Another way to work with Open Office files is to use additional converters. One of the existing similar plugins is "Sun ODF Plugin for MSO", which allows editor users text information, spreadsheet processor and presentation wizard from Microsoft, open and edit documents with the ISO approved ODF extension. This plugin works for opening Open Document Format files in versions of MS Office 2007, 2003, XP, and 2000. The operating principle of the Sun plugin is based on technology integrated into StarOffice.

The initial versions of the OpenOffice.org software package required special converters in order to fully interact with versions of Microsoft Office since 2007. An example of such converters is Novell, which allows you to work with files with the docx and xlsx extension. In addition, there is a converter directly from Microsoft that makes it possible to convert XML documents into early Microsoft versions Office, and it is not at all necessary to have this office on your computer. As of version 3.0 of the Open Office software package, no additional converters are required.

As for opening Microsoft software package files in Open Office, this option exists without any special add-ons. However, some difficulties still exist; for example, documents containing macros in VBA are not supported. Also limited is the reading of documents that contain links in their structure to other files, such as drawings, etc., the use of which is arranged differently in Open Office. Such documents are not transferred from the MS Office application format to the OO format. However, most standard documents developed in MS Office are imported without problems.

In addition, when working in Open Office, you can use the converter function, which allows you to convert doc, xls, and ppt documents into the format of the Open Office package application programs.

Differences in format

File formats latest versions office packages also have their own nuances. A saved document from one of the application programs included in Microsoft Office 2010, for example, Word with the Open Document Text file format, is subject to formatting correction when opened through an Open Office text editor. Likewise, by opening an ODT file, the same changes will occur in Word 2010. This change is associated with different device functions that are responsible for interacting with these formats. The differences between the two formats mainly involve changes in the formatting of information, as well as the ability to use some functions. When changing the format of a document, the information it contains is subject to change, but the formatting and process of working with it may be different.

In order for the format of saved documents in MS Word to be selected as one constant, for example, ODF or OpenXML, you can use the following commands: “File” - “Options” - “Saving” - specify in the “Save files in the following format” column the required format of saved documents, which will be installed by default.

When does the saving process take place? Word document 2010 in the Open Document Text format, at the same time there are changes to the document caused by support capabilities or lack thereof in relation to the ODT format.

Support functions can be either fully supported or partially supported, not to mention completely unsupported features. It is worth noting that there are quite a large number of functions of the Word 2010 application program that are completely unsupported by the Open Document Text format, along with graphic functions. However, most of the main functions are still imported into this format without changes. If you really need to create ODT files using Microsoft Office, then the support functionality is quite sufficient, but it is better to work with documents of this format in the Open Office software package, which is closer to it.

More about ODF

Open Document Format is an open and free file format for storing and exchanging files. Such files include various types of information, be it text files, spreadsheets, illustrations, slideshows or databases.

This standard was developed by the OASIS association based on the XML format. In 2006, it was adopted at the international level - ISO/IEC 26300. Development of this format was produced by many corporations, which allowed it to be accessible and used absolutely freely. This format was intended as an analogue to commercial closed formats like doc, xls, ppt, included in Microsoft documents Office, etc.

It is worth noting that it is recommended that you review documents again after saving and closing them to ensure that they are necessary. appearance text in ODT format. When a document workflow is performed in several editors besides Word, for example, using Writer from Open Office or Google Docs, filling the document with text and formatting it will be various functions. The best option There will be maximum concentration on text content. Upon completion of work on the information array, it is worth paying attention to the formatting, since losses in this case will be minimal when switching to other formats, such as Word or ODT.

The positive qualities of the Open Document Text format are: light weight of documents compared to similar ones in Doc format, independence from commercial corporations due to the openness of the format, which also allows you to be free in choosing the software used. Also, of course, the approval of this format at the international level should be considered an advantage.

The disadvantages of the ODT format include the following characteristics: slide shows created in presentation wizards, for example, Impress from Open Office, do not allow tables in their content. In addition, digital signatures in the Open Document Text format cannot be described, and the format specification does not recognize formulaic language.

Continuing the focus on free file formats text documents It is worth saying that it is supported by the largest corporations working in the software industry. The most famous of them are OpenOffice.org and IBM Lotus Symphony, Star Office and Neo Office, Visio Writer, as well as many others.

To sum it up, we can safely say that the future lies with open formats, however, at the moment, in the process of sharing preferences and slow transition to this format, the choice remains with the user - which document format to work with, and what software use for this.