How to set a paragraph indent of 1 cm. Paragraph indents. How to create a paragraph indent in Word. How to make a paragraph in Word: paragraph indentation on the right side

Dividing text into paragraphs is an indispensable attribute of a properly prepared document or website. Continuous text is very inconvenient to read. Its presence is a sign of disrespect for the user. Having seen such text, the reader will most likely turn to another similar site.

How to make a paragraph in Word? In the simplest case, they are automatically created every time you press the Enter key on the keyboard. The “red line” of a paragraph is implemented by first pressing the Tab key. The shift to the right of the first line cursor will be a fixed 1.25 cm. But there are much more possibilities for formatting paragraphs in Word 2010. By implementing and remembering their optimal settings, the user will save time when typing large amounts of text or formatting already typed documents.

When formatting paragraphs, you need to know how to highlight all or part of them. Most quick way– triple click on any word in the paragraph. Selecting part of a paragraph before/after the cursor is implemented by using the key combination Ctrl+Shift+up/down arrow.

Paragraph formatting in Word can be done visually using the top ruler or by setting and remembering exact values.

To enable the display of the top ruler, go to the “View” tab, and in the “Show” section, check the box next to the “Ruler” tool.

After this, a ruler with four sliders appears at the top - three on the left and one on the right. When you hover your mouse over them, you can read the purpose of each:

  • lower left rectangle – left indentation;
  • the left triangle with the point up is a protrusion;
  • right triangle with point up – indentation on the right;
  • the left triangle with the point down is the indent of the first line.

Moving the first and third sliders will change the indentation of the paragraph from the left and right edges of the sheet, i.e. its margin. Indenting text instead of indentation is rarely used. The last triangular slider determines the indentation of the “red line”.

“Paragraph” section of the “Home” tab

Tools

Several tools in this section directly relate to paragraph formatting. Each click of the “Increase Indent” tool will lead to the shift of the entire paragraph indicated by the red arrow by a fixed distance equal to 1.25 cm (the same value was when pressing the “Tab” key). The tool located to the left of the red rectangle is called “Reduce Indent”. It returns a paragraph shifted to the right the same distance to the left.

The next group of tools in the red rectangle aligns paragraph text accordingly to left, center, right, and width.

The last case requires explanation. The following screenshot illustrates how the distance between words in a paragraph changes when justified.

The drop-down list of the “Spacing” tool, in addition to changing the line spacing, will also allow you to control the spacing between paragraphs.

The following screenshot illustrates how a paragraph moves down (indicated by the red arrow) when you select the “Add space” option before the paragraph.” Obviously, if you click next line, then the paragraph will return to its original place.

Drop-down window

The most precise way to customize a paragraph is in the drop-down window of the “Paragraph” section. An alternative way to open this window is to select a paragraph and call up its context menu (right-click).

The “Alignment” list duplicates the 4 options for aligning paragraph text discussed above. In the "Indent" fields you can specify the exact value of the left and right indent. The “Spacing” fields are designed to precisely set the paragraph spacing before and after it in points (1 pt = 0.35 mm). The user can prevent adding spacing between paragraphs if they belong to the same style.

The “First Line” list allows you to optimally configure the “red line”. By default it is not there. By selecting Setback (or, rarely, Overhang), the original standard value of 1.25 cm can be changed to any other value.

Once the paragraph settings are complete, the user can save the selected values ​​by clicking “Default.” In the future, as you type, they will be implemented automatically. In particular, by selecting the standard "red line" indentation, the user will be spared the need to press the Tab key before typing the first line of each paragraph. In this case, the upper left triangle will have a constant position, which is indicated by the red arrow in the next screenshot.

Special formatting

Let's consider practically significant, more complex cases of paragraph formatting.

Sometimes it is necessary to cancel the division of text into paragraphs. How to remove paragraphs in Word? To do this, you will have to remove unnecessary paragraph marks. During normal work in Word they are invisible. To display them, on the “Home” tab, in the “Paragraph” section, click the last tool “Show all characters”.

To automatically remove a paragraph mark:

  1. On the “Home” tab, open the “Editing” tool and click “Replace”;
  2. Open the “Special” list and select the first item “Paragraph Mark” in it. A special symbol will appear on the “Find” line;
  3. On the “Replace with” line, enter one space by pressing the appropriate key.
  4. Click "Replace All".

As you can see, instead of the previous two, a single paragraph appeared.

When creating multi-page documents, you may need to make sure that each paragraph begins with new page. In other cases, on the contrary, you need to lengthen the page so that a large paragraph can be completely placed on it.

  1. Select all text.
  2. In his context menu Click "Paragraph".
  3. Go to "Page Position".

To introduce a page break after each paragraph, check the box next to “from a new page.” And in order to prevent a paragraph from moving to another page, you need to activate the “do not break paragraph” option.

Video: How to make a paragraph in Word 2013/2016?

As you can see in the screenshot, the “ban dangling lines” option is activated by default in Word. It blocks the last line of a paragraph on a page from being displayed separately from its other lines, which is very convenient.

Creating a paragraph indent, for all its simplicity and prosaicness, often raises many questions. They concern what and how to do paragraph indentation, and how to eliminate design errors, and what traditions need to be followed for different purposes.

Why do you need paragraph indentation?

A red line, or paragraph indentation, greatly facilitates the perception of text, as it visually separates one paragraph from another, structuring the printed page and emphasizing the logical composition of the text.

In paper publications, paragraphs are distinguished by the fact that the beginning of each of them is moved several characters either to the right (in regular texts) or to the left (in presentation texts, booklets, or if the design idea requires it).

On browser pages (in Internet texts), paragraphs do not contain indentations, but are separated from each other by an additional line (or increased spacing).

These two design options should not be confused. When laying out a paper publication, you should use paragraph indents and not separate fragments of text with increased spacing, and when preparing text for publication on the Internet, it is better to use an empty line or increased spacing - it is in this form that both paper and online text will be convenient for reading.

Create a red line using the Paragraph dialog box

Paragraph indentation in Word can be created in several ways.

Select the text (the “Select All” tool or Alt and A(F)) and call the “Paragraph” dialog box: the “Page Layout” tab, click on the dialog box call button (the small icon to the right of the word “Paragraph” - a triangle inscribed squared). In the window that appears, select the “Indents and Spacing” tab, find the “Indentation” option and in the “Indents” group set the “First Line” parameter. The Paragraph dialog box can also be accessed from the Home tab, Paragraph group.

Creating a red line using a ruler

Select the text and adjust the indentation using the slider on the ruler. There are two sliders on the right - upper and lower. The bottom one is for aligning regular lines, the top one is for aligning red lines. As you move the top slider, the paragraph indents will change.

Erroneous formatting using spaces

Editors and proofreaders of book publishing houses, as well as university teachers, very often have to deal with errors in the design of paragraph indents in manuscripts.

The most common of them is paragraph indents created using spaces. For some reason, many people prefer to align text, headings, and verses using spaces. Often there are even empty lines and text moving to the next line using this sign. Of course, this makes the work of creating the text time-consuming and the text unruly. When formatting and layout, lines “go”, paragraph indents may turn out to be of unequal length, etc. Layout of such text is very problematic: first you need to get rid of numerous spaces. As for the design of student qualifying papers, unfortunately, the use of spaces damages the student’s reputation, since he looks very “dense” and inept.

Inappropriate formatting using tabs

The second mistake is the inappropriate use of the Tab key. Not only does the text contain unnecessary characters that interfere with the final processing and preparation of the text for printing, they significantly complicate the work on creating the text, obliging the author to endlessly press the key. In addition, the design of paragraph indents using tabulation entails errors: firstly, according to statistics, the author regularly forgets to press a key when starting a new paragraph, and secondly, errors appear when the author decides to break an existing paragraph into two or more.

It is better to use tabulation only when formatting such fragments of text that differ from the main block: these can be poems, statements of rules, laws, conclusions, etc. It is quite advisable to format each such fragment using the paragraph indentation created by tabulation.

How to quickly fix errors

If paragraph indentations in the text are already incorrectly formatted, the text is full of unnecessary non-printable characters, they must be eliminated before preparing the text for printing. You can check your text for such errors using the “Show all characters” tool (Home tab, Paragraph group).

You can eliminate unnecessary characters using the Replace tool (Home tab, Editing group). In the “Find” field, enter two spaces, and in the “Replace” field, enter one space. Click the Replace All button. All double spaces will be replaced with single spaces. Click “Replace All” until the post-replacement report shows “Number of replacements made - 0.”

If the number of spaces before each first line was odd, then you will need to remove the single remaining space. In the "Find" field, insert a paragraph mark ("More" - "Special" - "Paragraph Mark") and a space, and in the "Replace" field - only a paragraph mark. The Replace All command will eliminate spaces after paragraphs.

In a similar way, you can remove tabs and many bizarre combinations of unnecessary characters (for example, sometimes, especially when working on a text for a long time and returning to it multiple times, spaces are duplicated by tabs).

After cleaning the file from such errors, you can correctly format paragraph indents.

METHODOLOGICAL INSTRUCTIONS

On registration of control work, coursework, final qualifying works, master's theses

For students of the Institute of Law, Economics and Management

Tyumen 2011


These guidelines have been prepared on the basis of the following regulatory and technical documents:

GOST 7.32-2001. Research report. Structure and design rules;

GOST 7.1-2003. Bibliographic record. Bibliographic description. General requirements and rules for drafting;


General rules

The student’s academic research work (hereinafter referred to as the work) must be printed on one side of a sheet of white paper in A4 format. It is allowed to submit illustrations and tables on A3 sheets, as well as in color.

The title page of the work is drawn up in accordance with Appendices 1, 2, 3.

The text of the work should be printed, observing the following margin sizes: right - 10 mm, top - 20 mm, left and bottom - 20 mm.

The text of the work is printed at 1.5 intervals using the font – Regular, Times New Roman, font size – 14. The saturation of letters and characters should be even within the line, page and entire work. It is allowed to enter individual words, formulas, and symbols into the text only in black ink and approximately the density of the main text.

The paragraph indent is equal to 5 printed characters (1.25 cm).

Each new chapter starts on a new page. The same rule applies to other main structural parts of the work: list of abbreviations, introduction, conclusion, list of sources used, applications.

The names of the structural elements of the work: “CONTENTS”, “LIST OF ABBREVIATIONS”, “INTRODUCTION”, “CONCLUSION”, “LIST OF SOURCES”, “APPENDICES”, as well as the names of the chapters of the main part are the headings of the structural elements of the work. They should be placed in the center of the line without a dot and printed in capital letters, in bold, without underlining.

Numbering issues

2.1. The pages of the work should be numbered in Arabic numerals. All pages are numbered in order from the title page to last page. The number 1 is not placed on the title page; next page the number 2 is entered. The page number is printed in the upper right corner of the page field without any additional characters (dots, dashes).

2.2. Illustrations and tables located on separate sheets are included in the overall page numbering.

2.3. The main part of the work should be divided into chapters, paragraphs, paragraphs and subparagraphs.

2.4. Chapters must have serial numbers within the work, indicated in Arabic numerals with a dot. The chapter title is printed in capital letters without a period at the end, without underlining. It is not allowed to carry a word to the next line, or to use Roman numerals, mathematical symbols and Greek letters.

Each chapter is printed from a new sheet. The distance between the chapter title and the following text should be 3 spaces. The same distance is maintained between the chapter and paragraph headings. If a chapter is divided into paragraphs, there should be no text between them.

2.5. Paragraphs are numbered within the chapter. The paragraph number consists of the chapter and paragraph numbers separated by a dot, for example, 1.1., a dot is placed at the end of the paragraph number.

Paragraph headings should begin to be printed with a paragraph indentation, with a capital letter, without underlining, without a period at the end. The distance between the title of the paragraph and the following text should be equal to 3 intervals. If a paragraph is divided into paragraphs, then there should be no text between them.

2.6. Items must be sequentially numbered within each paragraph. The paragraph number includes the chapter number and the serial number of the paragraph and paragraph, separated by a dot; a dot is not placed at the end of the paragraph number, for example, 1.1.1., 1.1.2., and is printed with a paragraph indent. An item may have a title, which is written in capital letters and indented. There is no free line left between the paragraph title and the following text. If a clause is divided into subclauses, there should be no text between them.

2.7. The subclause number includes the number of the chapter, paragraph, clause and the serial number of the subclause, separated by a dot; at the end of the subclause number there is a dot, for example, 1.1.1.1., 1.1.1.2, etc. A subitem may have a title, which is written in capital letters and indented. No free line is left between the title of the subparagraph and the subsequent text.

2.8. If the title includes several sentences, they are separated by periods. Hyphenation of words in headings is not allowed. There is no period at the end of the title. The title of a paragraph, paragraph and subparagraph should not be the last line on the page.

2.9. If a chapter or paragraph has only one paragraph, or a paragraph has one subparagraph, then the paragraph (subparagraph) should not be numbered.

Presentation of the text



3.1. The text of the work should be short, clear and not allow for different interpretations. When setting out mandatory requirements, the words “shall”, “should”, “necessary”, “required”, “not allowed”, “prohibited”, “should not” should be used. The text is presented in an impersonal form. For example: “...measured...”, “accepted...” or “.....referred to...”.

3.2. The following is not allowed in the text:

– use colloquial speech, technicalism, professionalism;

– apply for the same concept various scientific and economic terms that are similar in meaning (synonyms), as well as foreign words if there are equivalent words and terms in Russian;

– abbreviate unit designations physical quantities, if they are used without numbers, for example, m, s, you should write “1 m, 1 s or meter, second,” with the exception of units of physical quantities in the heads and sides of tables, in decoding of letter designations included in formulas and drawings;

– use the mathematical minus sign (–) before negative values ​​of quantities (the word “minus” should be written);

– apply without numeric values mathematical signs, for example, > (more),< (меньше), = (равно), ≠ (не равно), а также знаки № (номер), % (процент);

– abbreviation of words and phrases.

3.3. Only generally accepted abbreviations are allowed in the text:

– in the middle of sentences – “see”, “t. e.";

– at the end of sentences – “etc.,” “etc.,” “etc.”;

– with the surname or name of the institution – abbreviations of academic degrees and titles, for example, Doctor of Economics. Sciences Ivanov K.M.; Ph.D. legal Sciences Petrov Yu.S.

– if there is a digital designation – “s.” (page), "g." (year), "yy." (years), for example, s. 5, 2006

Abbreviations of the following words and phrases are not allowed: “since”, “so-called”, “thus”, “so”, “for example”.

3.4. Names should be written in the following order: surname, first name, patronymic (or surname, initials, but it is not allowed to transfer initials separately from the surname to the next line).

Users, when formatting text in a document, indent the beginning of each paragraph. This is a smart solution that allows you to easily read text without straining your eyes. After highlighting paragraphs, the document looks more presentable. There are three ways to make a red line in Word; we’ll look at it in more detail below.

Create a red line using the “Ruler”

For this method You will need a ruler in Word. If in open document By default the ruler is not displayed, this can be fixed. You need to follow these steps:

To set a red line throughout the document, first you need to select the entire text fragment using the key combination “Ctrl” + “A” and mark the corresponding value on the ruler by pulling the top slider. This will add a red line at the beginning of each new paragraph.

Tab key

You can add a red line using the Tab key. To do this you need:


Thus, you can set an indentation, even in a ready-made text task. Just place the cursor at the beginning of the line and click on the “Tab” key.

Indent using the Paragraph line

First, you need to select the corresponding fragment of text and click on an empty part of the sheet right click mice. In the new window that opens, select the “Paragraph” line.

Switch to the Indents and Spacing tab. In the “Indentation” subsection called “First Line”, select “Indentation” from the drop-down list.

The red line is automatically assigned a value of 1.25 cm. After the specified settings, click on “Ok”.